Explanation Of IQ Bots

➽ These bots are next-generation intelligent bots that allow developers to add cognitive capabilities to processes.

➽ IQ bots with vision skills is a Automation Anywhere first step to cognitive RPA.

➽ It uses cognitive capability to extract information from semi and unstructured data and
it learns and grows smarter with every human validation.


Example:

Invoices processing and claim processing.

1) Diverse formats
2) Time consuming
3) Labor intensive
4 Error prone

IQ bots reduce errors, save time and end to end automation.


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Explanation Of Task Bot

➤ It is responsible for the execution of tasks and forms the base for all automation anywhere functions.

➤ It executes repetitive, rule-based tasks that rely on structured data.

➤ Task bots are easier to build and more resilient to change.

➤ These operate on any presentation layer of any desktop application.
It can execute multiple step process around the clock without a error.

I will be updating more detailed information about the task bot in this blog as soon as possible.

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Knowledge Check

1. When using the Log Data into File option of the Error Handling command,
what happens when you press the F2 key while your cursor is in the Log File (filename) field.

Ans: It will insert a variable.

2. Bob wants to change the name of a folder to the current date. Which command should he select for this task?

Ans: Files/Folders - Rename Folder.

3. In the Image Recognition command, which of the following values of Match Percentage
ensures all the pixels match between the two images captured using Image Recognition command?

Ans: 100

4. Ajay is working on an automation project and wants to use Error Handling to capture information
should an error occur. Which option should she select to capture a picture of the bot runner desktop?

Ans: Select the Take Snapshot option.

5. Jagadish is using the Error Handling command to log information to a file when an error occurs.
She wants to record the time and date when the error occurred.
Which option should she select in the Log to file section of the Error Handling command?

Ans: Add Timestamp


6. Jack is working on a task that is using the Error Handling command to capture errors and log the error data to a file.
Now, he wants to specify a value to a variable to set a task status. Which Error Handling option should he use?

Ans : Variable Assignment

7. A STAGED error condition occurs when _________________?

Ans : The Queue is in run mode and associated with a bot.


8. While working in Error Handling, Matt wants to add an additional line error data to an existing log file. Which option should he use?

Ans : "Append into Log file" under "Log Data into File".


9. Dona is trying to insert work items in a TaskBot but is failing every time. What could be the reason?

Ans : Must setup a Queue prior to using the command.


10. In order to verify if a specific application is open on the Windows desktop, which If/Else condition option should you select?

Ans: Window exist.


11. The Insert Keystrokes command is the best match for which of these business use cases:

Ans: Data entry.

12. Which view displays captured application screen shots and allows screen shots to be recorded?

Ans: Assets view.

13. When using a Metabot to automate a process that multiple Tasks use, updating the function of the Metabot will...

Ans: Update the functionality for all the Tasks.

14. What three elements can comprise a Metabot?

Ans: Screen captures, External libraries (DLLs) and Logic.

15. Metabot screen shots can be captured using which two commands?

Ans: Add Screen and Record Screens.

16. Which option allows a Metabot to access an external library of functions?

Ans: Add DLL.

17. A is working on MetaBot Designer and wants to capture multiple screens of the webpage on one go. Which view should she use?

Ans: Assets view

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Explanation of Insert Work Item Command

As you know, Automation Anywhere's Control Room is a central interface that allows you to manage and monitor all processes of
your RPA infrastructure.

One of its key features of Control Room Admin is to manage various work items using the Workload queue page.

But how do we create these work items in the Control Room work load page?

Automation Anywhere Enterprise version 11 allows you to add new work items or new input data to the Queues using the insert work item command.
This Command is a new feature and part of the Control Room Workload Management Feature.

During run time, when a bot creator or bot runner client executes the insert Work Item Command,the values associated with each column are
added to the Work list Queue selected in the command.

In order to use the Insert Work Item Command, there are some criteria to be considered.

These include:

-> You need to have a bot creator license.
-> You need to have setup the queue in the Control Room Workload page prior to using it in a task bot.
-> You must be added as a participant in a Queue or Queues in the Control Room, otherwise, Not enough previleges error
condition occurs.


Note: If the Queue is in the run mode and associated with a bot to process work items in the queue, a STAGED error condition occurs.

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First Use Case of Files or Folders Command

A Training manager receives the scores of the participants from the Trainers in a Zip format,
which needs to be uploaded in the company’s training portal. However, to upload the file,
he needs to first unzip the folder and rename the files batch-wise.

Solution:

You need to first unzip the folder and save the extracted file in a local folder and
then rename the file using the Files/Folder command.

Process Step Flow
-> Unzip the folder-> Save to the extracted file-> Rename the extracted file.

Note :
Use the Files/Folder command when you want to automate creating, opening, copying, moving, renaming, deleting, and
organizing files and folders.
In this case, we wanted to unzip the training score folder and rename the extracted training score file and therefore,
we used the Files Folder command.
Automating these tedious tasks can help organizations become more efficient and reduces human error.



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Explanation of File or Folder Command

These days,most occupations require organizing and manipulating files and folders on computer systems,
which is tedious and error prone process.

Automating these tedious task can help organizations become efficient.
In addition, the scope for human error will reduce.

Therefore, to automate common operations that involve manipulating files and folders, automation anywhere provides the files folder command.

The Files or Folder Command provides an easy way to automate creating, opening, copying,moving,renaming, deleting and organizing files and
folders command.

It also offers advanced operations for working with files and folders based on their size and date created or modified.

Note that the files command operates on files and the folder command operates on the folder.

The File command provides various options to operate on files during automation.
These include:

-> Copying an existing a file.
-> Renaming an existing file.
-> Deleting an existing file.
-> Creating a new file.
-> Compressing a group of files into a ZIP file.
-> Extracting files from a Zip folder.
-> Printing a file and multiple files in a folder.
-> Opening an existing file and
-> Creating file shortcut for opening a file.


Similarly, the folder command provides various options to operate on folders during automation.
These include:

-> Copying an existing folder.
-> Deleting a folder.
-> Opening a folder.
-> Rename an existing folder.
-> Creating new folders, as well as
-> Creating folder shortcuts.

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Use Case of If/Else command

First Use Case of If/Else Command

The Training department always faced with mammoth task to extract the list of participants who have passed the Q & A exam with minimum 80%.
As per the Training program, they need to extract this information every quarter.

Solution

Use the If/Else command to iterate through all the training records to check the result of the participants who have scored 80%.

Process Step Flow
-> Read record from csv file -> Define If Else condition -> Log the result to a file.

Benefits of using this Command

If/Else command is used to add conditional logic and actions to your task.

Note:

If...Else statement executes different codes for more than two conditions.

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Explanation of If/Else Command in the Workbench Command Library

An important aspect of recording a task is being able to determine if a condition is true or false and then perform specific
actions depending upon the outcome of the condition test.

For this reason, Automation Anywhere provides one of the most powerful conditional statement the if else command.

The If/else command can be used to perform actions when certain conditions exist.
It allows you to specify how long to wait for the condition to be true before taking another action.

If/Else Command provides a list of sub-commands.

Use File exists and File doesn't exist sub-commands, when you want to perform an action based on whether a file exists.

Use Folder exists and Folder doesn't exist sub-commands, when you want to perform an action based on whether a folder exists.

You can use windows exists and windows doesn't exists sub-command to check or verify that a specific application is open,
to check whether an error has been occurred, or to check whether a file download has completed.

Use application running and application not running sub-commands to perform an action based on whether an application
is running. When a program is running in the background, you can still perform actions by using this command.

Use script successful and unsuccessful sub commands to integrate third party scripts such as VB script and java script with your
automation task bot or meta bot logic. After the script runs and issues a return code, Automation Anywhere can determine if the
script ran successfully. For scripts that you have already developed, you can use this command to integrate them with your
automation task bot or meta bot logic.

Use Task successful and task unsuccessful commands to run several Automation Anywhere task bot or meta bot logics, one after another.

This command runs the selected task bot or meta bot logic, and depending on the return code, determines if it ran successfully
and takes appropriate actions based on the result.


Use Ping successful and ping unsuccessful sub-commands to check whether a machine or server is running, and to take appropriate
actions based on the result.

This variable command is perhaps the most powerful conditional command. Use this command to perform hundreds of checks.

For example:
You can copy data from an application or website and verify that the data you copied matches a specific text string.
You can also verify a numeric string, or check to see if it is greater than or less than a variable or a fixed value.

Use file size command to check whether a file is larger, smaller, or the size you have specified.


Use file date command to check the date and time that a file was created or last modified.
You can specify a date range using between or before keywords.
You can also specify a range using a number of days or a time schedule in the hours,minutes,seconds format.

Use Web Control Command to identify whether a specific web control exists on a web page.
Use this command when editing task bot logics that are created using the web Recorder.

Use Service Running and Service not running sub commands to check whether a particular service is running.

Use Image Recognition Command to check whether an image exists within another image.
Automation Anywhere can recognize images that are stored in files or captured from a window when the task bot
or meta bot logic runs.

You can even specify a minimum 'percentage match' for the image captured.

Image recognition command also provides a powerful tool that enables you to perform click actions on the captured image,
if it is found within the larger image.

Use Windows control command to check whether a specific control exists in an active window.

For Example:
You might check for command buttons, list box items,text boxes or menu tabs.

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First Use Case of Manage Windows Control Command
An IT support team needs to change the date format on multiple machines.
Changing the data format involves multiple steps and performing these steps on multiple machines is time-consuming.

Solution
Using Manage Windows Control command, user can change date format.

Process Step Flow

-> Open Control Panel in View by: Category-> Select Clock, Language, and Region->Select Date and Time

-> Select Change date and time -> Select Change calendar settings -> Change Short Date format.

Benefits of Using this Command

You can use this command to capture command button, dropdown, listbox, textbox, radio button,
check box, status bar, tree view, tabs, menu items and table from windows application.

Note :To capture specific type of control you can select check box Capture a control of specific type and control from dropdown list

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Explanation of Manage Web Controls Command (Web Recorder) in the Workbench Command Library

Web Controls are objects on web pages that run when the page is requested and render markup to a browser.

The manage web controls command captures objects on the web page and works with them.

You can use Manage Web Controls Command to insert actions on links,check boxes, radio buttons, drop-down menus and other objects.

The Manage Web Controls Command is sub command of the Web Recorder.

Explanation of Manage Windows Control Command in the Workbench Command Library

Windows control are User Interface or UI elements that enable user interaction with window-based applications.

Controls are most often used within dialog boxes, but they can also be used in other windows.

Some common windows control include buttons, list box items, text boxes, menu tabs, combo boxes, check boxes and tables.

Automation Anywhere provides manage windows control command to capture these windows control properties to record tasks.

You can use Manage windows control command to perform actions on the controls or assign captured properties to variables.

You can also use this command simultaneously record actions that you perform.

This Command enables you to perform specific actions such as left click, right click and double click.

It also assign captured actions to variable only when using Set or Append text.

Note:Manage Windows Control Command can perform actions that use only standard windows controls.
If your application contains customized controls, it might not be able to capture them.

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Insert Keystroke Command

Some business processes that needs to be automated may involve entering data or using keyboard keys.

One such example is registration process where you need to your personal information to register.

To automate such processes, Automation Anywhere provides the insert keystrokes command.

Insert keystrokes command supports the following languages:

-> German, Italian, French and Spanish.

Note: Before using the Insert key strokes command, verify that application window is open.

First Use case of Insert Keystroke Command

A team manager needs to extract system information of his team mates and
send it to the IT department for updating certain software in their laptop every three months.

Solution
You need to use Insert keystroke command to extract the system information in a text file.

Process Step Flow
->Open Notepad -> Enter the OS and Machine name.

Benefits of using this command

Use this command to automate the typing of keystrokes in an application and
apply shortcut keys to perform a menu function or other common functions in an application.

Note:

When using this command, ensure the application to which you want to enter the information is opened prior to using the command.

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Explanation of Log to File Command

➤ Logging detailed Task bot or meta bot logic information is an important aspect.
It helps in optimizing and debugging your automation task bot or meta bot logics.

➤ For this reason, Automation Anywhere provides Log to File command to create a log file
that is full of useful information about the events that occur as your task bot or meta bot logic runs.

➤ Log Files can be saved in the several file formats, including .csv and .txt files.
Encoding is provided for log files with options for ANSI, UNICODE and UTF-8.

★ This command helps to achieve the tasks by letting you:

➤ Verifying that a task bot or meta bot logic has run properly,
especially if the task bot or meta bot logic has more complex Conditional and looping commands.

✒ Create a new log file if one doesn't already exist.
✒ Specify a custom text to be included in the file.
✒ Add a timestamp to the file; and
✒ Use the file as a variable.


☝ First Use Case of Log to File Command

☛ The Sales Manager wants to extract sales order from 2014-2017
which have been given zero discount to decide the sales strategy for 2018.

➢ Solution

☛ Use the Log to File command to generate the excel file that will contain the sales order with zero discount.

➢ Process Step Flow

》Open Sales details excel file》Define condition to get 0 discount
》Store extracted details in a log file》Save task》Run task》Open output file.

➢ Benefits of using this command

☛ You can use this command to capture command button, dropdown, listbox,
text box,radio button, check box, status bar, tree view, tabs, menu items and table from windows application.

★ Note: When using this command, ensure the application to which you want to enter the information is opened prior to using the command.

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Use Case of Error Handling Command

☝ First Use case

☛ A project manager needs to keep track of his project’s progress.
He updates the existing report file every fortnight to share it with his team members.
Many times, the report does not get updated because the file has been moved.

➤ Solution

☛ Incorporate Error Handling to inform the error to the Project Manager and
to create a new report file if the required report file is not found.

➤ Process Step Flow

-> Open File-> Insert text into File.

➤ Benefits of using this command

☛ Use this command to handle errors while running a TaskBot / MetaBot Logic,
to aid in debugging the TaskBot / MetaBot Logic.

★Note: By using the Error Handling commands, you can isolate errors that occur when running your TaskBot / MetaBot Logic.
When an error occurs, you can continue the TaskBot / MetaBot Logic after the error, or stop the Taskbot / MetaBot Logic.

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