Knowledge Check of Web Control Room


1) Rao is working on Bots and wants to move Bots from one automation room to another. Which option should she use?

Ans: Import Bots


2) What are the benefits of workload management?

Ans: Assists in management of work items, Adds queues manually and automatically and Enhances the control of queues.

3) Which of the following actions are allowed by the Action bar?

Ans: Refresh the table contents to view the latest audit logs, Export data based on month, filters or selection and Show or hide specific columns in the audit table.

4) Which of the following details are displayed on the Home dashboard?

Ans: Active users, Registered clients and Failed tasks

5) What does the HDD utilization widget display?

Ans: Number of devices that crossed the threshold for HDD usage.

6) The _________________provides a centralized location for securely creating and storing sensitive information included in automation task.

Ans: Credentials

7) What are the different options provided to the user in the Dashboard?

Ans: Audit Dashboard, Workload Dashboard and Insights Dashboard.

8) Which of the following components is not a part of the Activity page?

Ans: Workload Activity

9) Rohit wants to access a Bot from the laptop while travelling. Which interface will help him to complete his task?

Ans: Control Room Interface

10) Nitya is a Control Room Administrator and wants to know the permissions granted to him as an admin. Which of the following features provides this information in the Control Room application?

Ans: Administration

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Web Control Room Assessment

1) Arun wants to view certain information about an activity on the Schedule Activity page. Which options can he view.

Ans: Type of Schedule, Name of the Activity and Name of the Bot.


2) Which option in the Administration panel allows the user to view a list of purchased products?

Ans: License

3) Which option allows a user to manage roles by modifying roles and users?

Ans: Administration

4) Diya wants to transfer data from a previous Control Room Version 10.x to the current version. Which option will she use?

Ans: Migration

5) Karan is a new automation anywhere user. He wants to know what will the Bots option help him with?

Ans: Graphically summarized view of Bots

6) Which option schedules a Bot to be executed at a specific point in time

Ans: Schedule Bots

7) Which of the following is not a component of the Dashboard?

Ans: Failure Log

8) What is the function of a Roles option in Administration?

Ans: To manage or assign roles

9) In My Device tab, what are the three status that a device can be in?

Ans: Connected, Disconnected and Offline

10) What are device pools?

Ans: Collection of Bot runners

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Knowledge Check of Web Control Room 11.0

1. What are device pools?

Answer: Collection of bot runners.


2. What is the function of the Audit Log?

Answer: Enforces internal compliance regulations


3. Which option allows a user to manage roles by modifying roles and users?

Answer: Administration

4. What is the function of a Roles option in Administration?

Answer: To manage or assign roles


5. Which of the following options defines number of work items and number of devices required to process?

Answer: SLA Calculator


6. In My Device tab, what are the three status that a device can be in?

Answer: Connected,Disconnected and Offline .


7. Which option in the Administration panel allows the user to view a list of purchased products?

Answer: License .


8. Which dashboard helps consumers to analyse task data and enhance widgets?

Answer: Insights Dashboard .


9. The _________________provides a centralized location for securely creating and storing sensitive information included in automation task.

Answer: Credentials .


10. What are the benefits of workload management?


Answer: Assists in management of work items,Adds queues manually and automatically and

Enhances the control of queues .

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Knowledge Check of Web Control Room 11.0

1. Which option schedules a Bot to be executed at a specific point in time.

Explanation: Schedule Bots are used to execute bots at a specific point in time among Import bots,

Run Bot Now,Export bots.

Answer: Schedule Bots.


2. Akshit wants to view certain information about an activity on the Schedule Activity page.

Which options can he view.

Explanation: Type of Schedule,Name of the Activity,Name of the Bot are used to

view certain information about an activity on the Schedule Activity page.

Answer: Type of Schedule,Name of the Activity,Name of the Bot.


3. Which of the following components is not a part of the Activity page?


Explanation: Historical Activity,Scheduled Activity,In-progress Activity are part

of the Activity Page.

Answer: Workload Activity.


4. Cyrus needs to monitor certain events like the highest percentage of a particular activity

being performed based on either user name or host machine type.

Which of the following components will help him achieve this task?


Answer: Audit component



5. What actions can you perform via the Audit Log page?


Explanation: Status of the action,Type of action performed,Date and time of the action are the actions

can be performed via the Audit Log Page.

Answer: Status of the action,Type of action performed,Date and time of the action.

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Knowledge Check of Web Control Room 11.0

1. Prathik is viewing details of an action to ensure that he can track all the changes that are being made in Control Room.

Which of the following option will not appear in update settings?

Explanation: Action details,Action attribute,Action values will appear in update settings.

Answer: Action upload will not appear in update settings.



2. Sohab wants to use a component that will manage the work items and estimate Service Level Assessment or SLA.

Which of the following component will help him achieve the task?


Explanation: Workload is the component that will manage the work items and estimate Service Level Assessment or SLA

among HomeBotsDevice components.

Answer: Workload.


3. Rohit wants to access a Bot from the laptop while travelling. Which interface will help him to complete his task?


Explanation: Control Room Interface is the interface used to access a bot from the laptop while travelling among

Audit Interface,Workload Interface,Device Interface.

Answer: Control Room Interface.


4. Which of the following is not a component of the Dashboard?


Explanation: Failure Log is not a component of the Dashboard.

Home,Bots,Workload,Devices,Audit,Insights are the components of Dashboard.

Answer: Failure Log

5. Roshni is working on Bots and wants to move Bots from one automation room to another.

Which option should she use?


Explanation: Import Bots are used to move bots from one automation room to another among

Run Bot with Queue,Export Bots,Schedule Bots.

Answer: Import Bots

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Task


A Control Room Administrator has been given the task of running a Bot with queue.

In order to perform this, he needs to create a role with required permission to run such a Bot and then,

assign this role to the required user.


Solution


Use Control Room's Workload Management features to perform this task.


Process Step Flow

Create a new role with necessary permissions ➨ Create a new user ➨ Assign the new role to user ⤸

Login to Control Room with new credentials ➨ Create New Queue ➨ Create New device pool ⤸

Assign bot runner to new device pool ➨ Run the bot with queue.


Benefits of using this command

Workload management allows you to manage your work items by dividing them into small yet logical modules and processing

those simultaneously to ensure your time-based SLAs are met and resource utilization is optimized.


Note: You can see only those queues for which you are either the Owner / Participant / Consumer.

However, the Queue Admin can see all the queues in the system.

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Explanation of Web Control Room Components of Automation Anywhere Version 11.0 - Administration

Administration


One of the key tasks of Control Room admin is to manage roles and users, change the general settings of Control Room and install

and assign licenses.

In order to manage and perform these activities, Automation Anywhere provides the Administration module.

As an admin, you can use the administration module of the Control Room to perform the certain actions such as:

* Manage roles by creating, editing, deleting and viewing existing roles and users.

You can also change the general settings of the Control Room and install a new license.

The migration tab allows you to migrate information from an old version to a new version of the Control Room.


Administration module consists of five sub - components. These include Settings, Users, Roles, Licenses,

and Migration.

As a Control Room admin, you can use the Control Room Settings to:

-> Editing General Settings and Control Room database.

-> Enable or Disable Version Control in Bots.

-> Enable or Disable secure recording set product help URL's, and Configure Device health checks in Client applications.

-> Configure the connection mode to the Credential Vault in Credentials, and

-> Enable or Disable the email settings.


Users page of the Control Room gives detailed information about the existing users.

As a Control Room Admin with user management privileges, you can view ,create, edit, delete and enable

or disable a user.

You can also perform other actions, such as delete multiple users, export the list of users in CSV format,

refresh the list in the users table, and show or hide columns in the users table depending on your preferences.

Besides the above tasks, you can also create a user and assign a role to it.


Roles page provides information of the role defined for each user such as Administrators, Clients and non-clients.

This role-based accessibility model or RBAC ensures each user views information or data that is relevant to the role

assigned to them.

You can use this page to create roles, edit and delete roles for various features and operations in the Control Room.

However,only an admin or Control Admin user with roles permission can assign roles to users.

There are two types of roles, System-created and User Created roles.

The System - created roles are pre - configured during the Control Room installation whereas

the user-created roles are created by the user themselves and can be customized accordingly.

The Control Room License Page provides detailed information about the current license installed.

It also allows Admin's to monitor license details and usage statistics.

Therefore, as an Admin, you can view product license details any time and avail information about the list of purchased

products, along with license version and product license status as used, not used, or not applicable.



Migration.

You can use this page to migrate data from a previous Control Room version ten ex to the current version,

that is Eleven LTS.

You should be a Control Room Administrator with view and manage migration permissions to be able to use the

migration wizard tool.

You can use the tool to migrate data either on the basis of Roles or Users in phases depending on your business

requirements.

Dependent data such as licenses, credentials, bots, and schedules are also migrated automatically,

when you migrate roles or users.

You can use the Migration page to view the status of the saved migration, Name of the migration, Time and

date when the migration process began, Time and date when the migration process ended and time it took for the migration

to run, Name of the user who initiated the migration, that is, name of the Control Room Administrator, Number of entities

that were migrated successfully, the number of entities that failed to migrate, and the Total number of entities that

were attempted for migration.

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Explanation of Web Control Room Components of Automation Anywhere Version 11.0 - Audit Log

Audit Log


At the top of the page is the search bar that allows you to search for actions by Status, Action type Item name and

Action taken by.

Below the search bar is the action bar that allows you to:

-> Refresh the table contents so that you can view the latest audit logs,

-> Export data based on Month, Filters or Selection, and

-> Show or Hide specific columns in the Audit table. By default, all columns are displayed.

Next, the Audit table lists all the actions performed. This table shows the:

-> Status of the action, whether successful or unsuccessful.

-> Date and Time of the action performed

-> Type of action performed such as Connect Credential Vault, Create, Edit, or Delete role or User and

and user or Client Login or Logout.

-> Entity on which action was performed.

For Example: User name, Automation Name or Role name etc.

-> User that performed the action.

-> Device or Machine name or IP that was used to perform the action

-> Component - Control Room, Client or API from where the action was originated or performed.

If you wish to view to track the changes that are being made in Control Room as well as Client,

in the Audit Log page:

* Place the cursor over the action icon in the audit entry and click the binocular icon.

The Audit Log details page is displayed.

This page is divided in two sections.

Action details and

Action type that comprises attribute and values of the action performed.

Action details section shows all details that are displayed on the Audit Log landing page.

* Note that for an unsuccessful action, the error is also shown in this section.

Action type details shows the details of the type of action performed.

-> You can see what changed in the New value from Old Value.

-> You can see only those fields that were updated and stored in the Credential Vault,

Which is Encrypted.


Note:

Only a Control Room admin or a user with Audit Log Privileges can select an activity from the Audit

Logs to view its details.

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Web Control Room Component of Automation Anywhere Version 11.0 - Workload

Note that every day, enormous number of records or work items are executed.

If is not feasible to do a complete execution of all records on one bot runner in the given time frame.

Therefore, it becomes very important to strategically and logically distribute the work items across multiple bot

runners to improve efficiency as well as prevent tampering of the process through automation.

In the earlier version, as a control room admin, you were required to manually distribute the work items across

multiple bot runners.

Not anymore. In Automation Anywhere Enterprise eleven,this distribution of work items across bot runners is taken

care off by the workload management.

Workload management is the process of strategically distributing work to improve efficiency through automation.

It allows you to manage your work items by dividing them into small yet logical modules and processing them

simultaneously to ensure your time-based SLA's are met and resource utilization is optimized.

You can use the workload management feature in the following ways.

✦ Manage work items using queues.

✦ Create, Update and control the way work items are included in queues.

✦ Modify the work items distributed to bot runners that are assigned to Device Pools, and

✦ Estimate a SLA.

The Following are the benefits of Workload Management feature.

✦ Centralized definition and management of work items is made easy.

✦ A row of data in a queue can be processed on a collection of devices in a device pool

as well.

✦ Queues can be added manually as well as automatically using control room or using the

Insert Work Item command in the workbench.

✦ Specific roles and permission element in the workload further enhances the control

over the queue system.

The Workload management feature introduces two components:

-> Queues and

-> Service Level Agreement or SLA's calculator.

Queues are a collection of work items that allow you to manage the work items in your control room.

You can create, update and control the way work items are included in Queues and distributed to bot runners

that are part of a device pool.

Note that only a Control room admin with create Queues privilege can create a new queue.

Queues can be defined by manually setting up columns or using excel worksheet as its base.

Note: User can see only those queues for which you are either the owner or Participant or Consumer.

A Service Level Agreement or SLAs calculator allows you to assess how long would it take to process

work items based on device pool size or how many devices are required to meet your target SLA.

A Control Admin with SLA Calculator permission can use this feature.

Till now you have learnt about Queues and SLA's and let's learn about its features in detail.

Queues panel is one of the key elements in workload.

It lists all queues with owner, participant or consumer permissions.

At the top of the page is search bar. You can search for a queue by its status, My Access and Queue name.

Below the search bar is the Action Bar that allows you to:

-> Refresh the table contents so that you can view the latest queue status.

-> Delete all or multiple queues.

-> Show or hide specific columns in the table. By default, all columns are displayed.

These actions are performed on all devices listed in the Queues table, and not on individual queues.

Next, below the action bar is the Queue table.

The Queue table provides the:

-> Status of the Queue.

-> Name of the Queue.

-> Currently logged on user's access status of the queue.

-> Name of the Automation, and

-> Status of the Automation created for this queue.

Based on whether a queue is used to run a bot or not, the status column consists of three parameters:

* In use, Draft , and Not In Use.

In Use is assigned when the Queue is created, saved and used to run a bot with queue.

Draft is assigned when the Queue is created but saved as a draft.

This option is generally selected by the Queue admin when some information needs to be updated

or when the queue is not meant for running automation's yet.

Not In Use is assigned when the queue is created and saved but not used to run a bot with queue.

If you want to perform actions on individual queue, select the required queue in the queue table.

The View and Edit actions appear in the action bar.

As a Control Room Admin Or a user with SLA calculator privilege, you can access the SLA calculator page.

This page consists of two tabs: Automation and Calculation.

The Automation tab allows you to select an active automation for SLA calculation.

The Calculation tab populates the number of work items processed and average processing time

of a work item for the selected automation.

Note:

If the queue is not being used or is in draft state, the Automation Name and Automation Status column

will show not applicable and shows the automation name if in use.

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Explanation of Web Control Room Components of Automation Anywhere Version 11.0 - Devices

Devices


As a Control Room user, some of the key activities are listed below.

-> Monitoring the list of Bot creators registered and connected to the current instance of the Control Room.

-> Creating and Monitoring a list of Bot Runners available from the current instance of the Control Room.

-> Running Bots immediately on selected Bot Runners, and

-> Scheduling Bots to run on selected Bot Runners.

Automation Anywhere Enterprises Eleven Web Control Room allows you to perform all these activities under one tab,

i.e; Devices tab


A device is categorized as a bot runner or a bot creator.

Note that devices are not created within the web control room.

It is created when a licensed user first logs into a control room from the Automation Anywhere Client.

A licensed user is one who is created in the Control Room and assigned a Bot Runner or Bot creator license.

Once a device is created, it remains configured in the environment until the user account is deleted.

Note:

Only an admin user,has access to see all the devices( Bot creators and Bot Runners) in the Control Room.

A non-admin user will not have access to view Bot creators.

When devices are not assigned to a role,they are available to the allocated to a device pool.

Device pools are a collection of Bot Runners provisioned to run bots with queues as part

of the Workload Management feature.

Remember that once a device is assigned to a device pool, it is unavailable to be assigned to roles,and

are not available to another device pool.

Note:

The system role Automation Anywhere Enterprise Pool admin must be assigned for a user to administer all devices pools

and by default the Automation Anywhere Enterprise Admin role will only see device pools where they are assigned as a device

pool owner.


Let us now look at the features of the Device page.

The device page displays all the devices registered and connected to the current instance of the control room

in the My Device tab, and displays a list of device pool available from the current instance of the Control Room

in the My device pools tab.

Additionally, you can use the device page to run and schedule bots on the selected bot runners.

The My device and my device pool tabs provides details about the devices.

This include status of the device, which is the combined status of the user and the device used by that user.

In the My device tab, the status of the device can either be:

✦ Connected - When the user is logged on to the control room.

✦ Disconnected - When the user is not logged on to the control room, or

✦ Offline - When the device user has been unregistered or disabled by the control room admin.

However,in the my device pools tab, the status of the device pool can either be:

Connected if the bot runners assigned to the device pool are logged into the control room, or

Disconnected if the assigned bot runners are not logged into the control room.

Apart from the status, the tabs also provide:

-> The machine's fully qualified server name.

-> Name of the user connected with the device.

-> Name of the device pool that the device is part of, if any, and

-> Type of license that is assigned by the control room admin to the device.

In the my device tab, you can perform actions such as:

-> Refreshing the table.

-> Running a bot with checked devices.

-> Scheduling bots to run on checked devices.

-> Exporting checked devices to a CSV file, and

-> Showing or Hiding columns in the devices list.



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